Team owners know best what content should be stored, who should have access to it and methods to collaborate on it. If a team becomes orphaned, not only does this risk the team going into read only mode if quotas are exceeded, but leaves the burden on IT whom won’t necessarily have the content knowledge to make the best decision for how to administer the team.
This template helps by identifying teams that no longer have an active owner, thus avoiding the situation of an orphaned team.
The template processes data from the Microsoft Teams Activity dataset to identify Teams without owners.
Teams are considered orphaned if
- There are no owners
- Accounts associated with owners are blocked
To use this report, you will need to
- configure the Microsoft Teams Activity dataset
Find and click on the tile labelled Microsoft Teams Email - Orphaned Teams template from the list of templates within the library
Select a workspace from the dropdown, a compatible Dataset and then click on Launch
Note - If there are no compatible datasets there will be a link to create one.
Configure the template by selecting the email method, then click on Validate Template Configuration
If you have selected Provided Microsoft 365 Email Account in step 4, complete the device code authorization with an email enabled Microsoft 365 account by 1) Copying the code, 2) Visiting the link https://microsoft.com/devicecode and completing the authentication process, and then 3) Clicking on the Validate button
Provide the email recipient(s) for the Orphaned Teams notifications and if the system should sent out notifications if there are no orphaned teams found, then click on ** Validate Template Configuration**
Validate the details of the configuration and then click on Execute.
Note - if the configuration is incorrect, cancel the run and start a new instance
Once the instance has completed, save the template configuration and schedule the template as a recurring job
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